When you sell or transfer the ownership of your vehicle in the State of Hawaii you have to complete the odometer reading statement on the front of the vehicle’s Certificate of title in Section A – Assignment of Title by Seller. You have to record the odometer mileage for any vehicle model year 2011 or newer, self-propelled, and with a registered weight of 16,000 lbs. or less. For your safety and when you need to record the odometer reading on a separate form you may use the state-approved Hawaii Bill of Sale – Form CS-L(MVR)40. However on this state-approved Hawaii Bill of Sale the buyer doesn’t sign to acknowledge the odometer reading. So when you need proof of the buyer’s acknowledgement we recommend to also use our optional Odometer Disclosure federal form. See more details below.
In the State of Hawaii these vehicles are exempt from odometer disclosure: any vehicle model year 2010 or older, vehicles over 16,000 pounds, non-motorized vehicles (trailer-type), low-speed vehicles (LSV), and scooters or mopeds.
Please be aware that Federal and State law require that you state the mileage in connection with the transfer of ownership. Failure to complete odometer statement or providing a false statement may result in fines and/or imprisonment! Moreover please read all the instructions on the Certificate of title before you start to write on it. Be careful because any alteration or erasure will void the title and you need a new one in this case!
We recommend that the seller should fill in our optional federal Odometer Disclosure Statement Form as well. Also the seller should keep a copy of the assigned title (front and back) and of the optional federal Odometer Disclosure Statement form for five years. In this way you can prevent any future claims from the buyer.
Hawaii Odometer Disclosure Statement Forms
Below you can find the Hawaii state-approved fillable PDF form for your use.
If you use the state-approved Hawaii Odometer Disclosure Statement Form – Bill of Sale Form CS-L(MVR)40, this form is composed of four sections. Below you will see how to complete this state-approved fillable PDF form:
In the first section the seller fills in first the selling price in words and numbers: the total paid sum of Vehicle Price in Words and XX/100 and then the price. After that complete buyer’s full printed name. Please write BUYER’S NAME using only Capital Letters.
Then fill in vehicle’s details. Start by filling in License Plate No. and VIN Number. Then fill in the Make and Model Year and Body style/type:
At the second section if there is a Lienholder the seller fills in its details:
The third section represents seller’s certification of the current odometer reading. Complete the current odometer reading by using only digits without tenths. However if the current odometer reading is in excess of the mechanical limits of the odometer check the first box. Or check the second box if the current odometer reading is not the actual mileage (ODOMETER DISCREPANCY).
Following fill in the current date and seller’s full PRINTED name. Please write SELLER’S NAME using only Capital Letters. DO NOT SIGN if you want to notarize this form.
Finally fill in seller’s address, city, state, and ZIP code:
The last section is reserved for Notary Public so DO NOT fill in:
If you want to complete the optional federal form as well you can view below instructions. This Federal Odometer Disclosure Statement form is composed of three sections:
The first section contains the odometer reading and vehicle details. So fill in first the full name of the seller. The seller’s name must be PRINTED. This means to use only Capital Letters to write SELLER’S NAME. Then fill in here the vehicle details starting with the current odometer reading. Please use only digits without tenths. But if the current odometer reading is in excess of the mechanical limits of the odometer check the corresponding box. Or in the case that the current odometer reading is not the actual mileage please check the second corresponding box.
Next fill in vehicle’s Make, Body style/type, Year, Model, and Vehicle Identification Number (VIN). Lastly fill in last plate State and number:
At the second section fill in the Seller’s details. So here first fill in the seller’s signature and name. Please write SELLER’S NAME using only Capital Letters. Lastly fill in the seller’s full address, city, state and ZIP code:
In the third section fill in buyer’s details. Fill in here the buyer’s signature and name. Again write BUYER’S NAME using only Capital Letters. Next fill in here buyer’s full address, city, state, and ZIP code. Finally fill in the current date:
Also we recommend that the seller should use and fill in our optional federal Odometer Disclosure fillable PDF form below.
In the State of Hawaii you may want to complete also the Hawaii Federal Odometer Disclosure Statement Form.
If you need to learn how to record the correct odometer reading you can find more details here: Reading the Odometer – How to read an Odometer.
Tip: to complete the Hawaii Odometer Disclosure Statement forms on your device (computer / phone / tablet) open these PDF forms in Adobe Acrobat Reader.
Also you can fill in these forms by hand. However please use a pen with blue or black ink and not a pencil.
How to fill in the Hawaii Odometer Disclosure Statement
As a seller when you fill in the Odometer Reading Statement in Section A – Assignment of Title by Seller on the front of the vehicle’s Certificate of Title – Form CS-L(MVR)111 you need to fill in these required details.
First the seller needs to certify and fill in the current odometer reading. Please use only digits without tenths. Next ONLY if it’s the case the seller may check the first check box if the mileage stated is in excess of the odometer’s mechanical limits. Or the seller may check the second check box if the Odometer reading is NOT the actual mileage (Odometer Discrepancy).
Next the seller fills in the date of transfer. Finally the the seller completes his or her printed full name and signs. Please write SELLER’S NAME using only Capital Letters.
Even though the notarization of seller’s signature(s) is optional it is recommended. Notarization will prevent rejection for irregular signature(s) upon comparison with the signature(s) on file or for signature verification when transfer is recorded in another county. So if you want to notarize the signature DO NOT SIGN on the title in the absence of a Notary Public:
Following on the back of the vehicle’s Certificate of Title a private buyer should fill in Section D – Application for Transfer by New Registered Owner.
So first fill in the buyer(s) full PRINTED Last name(s), First Name(s) and purchase date. Please write BUYER’S NAME using only Capital Letters. Next fill in the buyer’s address, city, state, and ZIP code.
Finally the buyer fills in again his/her full PRINTED NAME(s) and signature(s):
Odometer Fraud in Hawaii
If you think you are a victim of odometer fraud please try first to resolve the issue with the seller. But if you cannot find a solution you can file a complaint here: RICO – Report Unlicensed Activity Department of Commerce and Consumer Affairs – Regulated Industries Complaints Office.
Discover more about the Hawaii Division of Motor Vehicles and Licensing
For detailed information please visit Hawaii Division of Motor Vehicles and Licensing.
The Department of Customer Services (CSD) consists of three divisions: Motor Vehicle, Licensing and Permits (MVLP), Satellite City Hall (SCH) and Public Communications.
Particularly in Hawaii the registration of all vehicles must be renewed every year in the county where the vehicle is registered and being driven.